Title:  Executive Secretary

Sanctuary is one of the UK’s leading providers of housing, care and community services. With around 13,000 employees, we maintain a culture where diversity is valued and talent is nurtured and rewarded.

Executive Secretary

Worcester

£26,982 - £28,402 per year

35 hours per week

This is an exciting opportunity to join our Chief Executive office support function. The Executive Secretary will join a small team of 3 and provide effective secretarial support to ensure the smooth running of the office. This is a varied role that will include visit planning, supporting with HR and finance systems, briefing notes and general administration support. You’ll also be part of the wider Executive Support function of 7 who support other members of the executive team.

The role of Executive Secretary will include:

• Delivering, coordinating, maintaining and monitoring an effective high quality secretarial service to support senior managers and Directors to operate efficiently
• Preparing and presenting information, clearly and concisely, to effectively communicate key business messages, this may include support with Executive-level Committees, collating briefing/research and drafting Group-level communications as necessary
• Ensuring discretion and confidentiality at all times
• Communicating effectively and maintaining good working relationships with internal and external stakeholders
• Ensuring any issues are identified and dealt with appropriately, including investigating and responding to complaints
• Preparing for, attend and take minutes at meetings, to ensure effective organisation and record keeping
• Maintaining effective financial systems (financial, HR and expenses) by operating within appropriate financial policies and procedures
• Supporting the Executive Assistant with organisation and set up of successful events/visits for the Group Chief Executive

Skills and experiences:

• Secretarial qualification, NVQ3 in business administration or knowledge and experience at an equivalent level
• Proven experience of providing secretarial support to senior level executives
• Recent experience of undertaking a similar role
• Proven experience of working to deadlines and prioritising work loads
• Excellent understanding of written and spoken English and communication skills
• Excellent interpersonal and customer care skills
• Basic negotiation and presentation skills
• Ability to interpret computerised information and documentation
• Intermediate Microsoft 365 skills

Why work for us?

One of the UK’s leading providers of housing, care and commercial services, Sanctuary employs more than 14,000 people and manages over 116,000 units of accommodation throughout England and Scotland, including general rented, retirement living, supported housing, student and key worker accommodation and care homes. Sanctuary also provides a range of other services including maintenance, care and telecare, all of which are delivered by our dedicated employees who are completely committed to customer service.  

Our Benefits    

As part of our commitment to making Sanctuary a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:

• 25 days annual leave (rising to a maximum of 30 days) plus public holidays
• A pension scheme with matching employer contributions from Sanctuary up to set limits
• Life Assurance
• Employee Volunteering scheme
• Employee Advice Service including counselling
• Cycle to Work scheme
• Voluntary health plans  
• Employee discounts
• Wellbeing support and tools
• Employee recognition scheme
• Employee platform to access your reward and wellbeing package online, find exclusive discounts, wellbeing resources and recognition tools

• Role salary is £26,982 (rising to £28,402 per annum after 12 months, subject to satisfactory performance)

To view the job profile please click here

Closing Date: 08 May 2024

We reserve the right depending on application numbers to close or extend the closing dates for positions; we would therefore recommend an early application.

‘For an insight into what it’s like to work for us, take a look at #LifeatSanctuary on Twitter’

Building Equality and Diversity

Sanctuary Group encourages and welcomes applications from people from diverse backgrounds to support our commitment to offering an inclusive environment for our employees and customers. 
We work closely with the Home Office in order to prevent unlawful working.
Sanctuary Group is a trading name of Sanctuary Housing Association, an exempt charity.